Importing in exported injury or illness records
Many of the injury and illness field types can be exported out of the system and imported back in, including:
- Body Area Summary
- OSICS Injury Diagram
- OSICS Diagram with Medical
Please note that during an export and a re-import, ONLY the primary injury or illness is mapped across, and you will need to manually update the secondary or tertiary injuries or illnesses for any records that have them
However, two of the illness and medical field types need to be reconfigure BEFORE they can be imported in, these are:
- OSICS Medical Diagram (to import correctly, you will need to optimise your Event Form to pull out the type of Medical code and this needs to be added to the codes)
- OSICS Illness Diagram (to import correctly, Medical Illness needs to be added to the codes)
The steps below outline how to reconfigure the data for import.
Most of the injury and illness codes can be exported and imported into the system with any reconfiguration. However, some of the records do need to be adapted for importing
When injury or illness data is exported out of the system and imported back in, the import results may look as though the codes have imported correctly. However, when the Form is opened the specific field may be empty. This means the import format was incorrect, and the data needs to be deleted and re-imported.
An example of using the medical illness codes without reformatting them; it will result in no illness appearing in the record
The data looks to import correctly, but when an imported record is opened, the illness code is missing. This is because it needed to be reformatted
To ensure the Illness Codes import correctly, you need to add in Medical Illness to the exported codes.
The exported codes for the Medical Illness file need to have the words "Medical Illness" added to the start of the code. This example here shows that the exported code of MVXX Environmental Illness, has been changed to Medical Illness MVXX Environmental Illness.
To do this a separate column was set up, and the original code was set to concatenate with "Medical Illness " (note the space at the end of Illness).
Now when the import is done, select the new import column to map to the Illness Codes
The data will import and appear in the athlete history/reports
To import in data for the Medical Code field, this needs changes to the event form. Unfortunately, for this work around, you will need to add in new fields into the form.
To be able to import in data for the Medical codes you will need to add in calculations into your medical form which split out the type of field it is, and then this field will need to be concatenated with the code before re-import.
Take the first split to be able to identify the codes for the next option calculation (in the step below this one)
Next, build in an Option Calculation to output the Type of Medical Code that will be used when you re-import the data back in
The Options that you need to use are:
- Paediatric Diagnoses
- Disabled Athlete Injuries/ Illnesses
- Post Surgical Patient
- Medical Illness
- Consultations Where There is No Presenting Illness Needing Treatment
The Option Calculation is:
If (contains(Medical Type hidden, "Abnormalities"), "Abnormalities",
If (contains(Medical Type hidden ,"Paediatric"), "Paediatric Diagnoses",
If (contains(Medical Type hidden, "Disabled"), "Disabled Athlete Injuries/ Illnesses",
If (contains(Medical Type hidden, "Post"), "Post Surgical Patient",
If (contains(Medical Type hidden, "Medical"), "Medical Illness",
If (contains(Medical Type hidden, "Consultations"),
"Consultations Where There is No Presenting Illness Needing Treatment",
N.B. to get these to recalculate, you will need to run resave on this data. Check for the optimal times to do this.
This means, that when you export out your data, you can then concatenate the Medical Type with the Medical Code -ready for re-import
The Medical Code (e.g., YWXX Post Wrist/ Hand Surgery) is concatenated with the Medical Type (e.g. Post Surgical Patient) to become Post Surgical Patient YWXX Post Wrist/ Hand Surgery
Note, for the concatenate, The Medical Type is added before the code, and a space is used between the two fields =CONCATENATE(N2," ",L2)