What information is Automatically recorded with each new Event Form Entry on the Application?

You can enter data into the system using the Sidebar (expanding a form name and clicking on "new entry", using the Enter Data for Athlete Button and the Enter Data for Group Button.

You can enter data into the system using the Sidebar (expanding a form name and clicking on "new entry", using the Enter Data for Athlete Button and the Enter Data for Group Button.

For each new entry that is made by a user (a coach or an athlete), the system automatically tracks

1. The Date of actual entry into the system (this is tracked but only shows when you run a report and include Creation Data)

2. The Date that you select in the data field in the event form

2. About - Who the event is about

3: By -Who entered the event (the name of the user)

4: The event's status as a completed event or as a draft (planned event).

To enter an event you must select a user or a group of users to enter the information for. When an athlete logins and enters their own data their name will be automatically stored as the person who it is entered for an about. If a coach enters the data, it will track who the data is being entered for, and the Entered By will stored as the person entering in the data.

To enter an event you must select a user or a group of users to enter the information for. When an athlete logins and enters their own data their name will be automatically stored as the person who it is entered for an about. If a coach enters the data, it will track who the data is being entered for, and the Entered By will stored as the person entering in the data.

The information entered on the system is stored for each athlete even when it is entered for a group of athletes.

Each event which is entered on the application by a user requires a Date and time field to be entered. This is stored with the event information for the specified athlete/group of athletes.

Each event which is entered on the application by a user requires a Date and time field to be entered. This is stored with the event information for the specified athlete/group of athletes.

For all records you have to specify the data and time of entry. When the data is being entered it will automatically default to the date that you are entering the information on. The example here shows a group entry and the date and time are recorded. The record will be saved for this time for each of these athletes. This will then be displayed and can be accessed by opening the individual athlete's record, or the group's information.

In the Athlete History Page you can see the Date and By as it shows on the Athlete History

In the Athlete History Page you can see the Date and By as it shows on the Athlete History

Date, who entered it and who it is entered for is automatically shown in each athlete's history.

To see the date that is was actually entered into the system you can use the Creation Date button in the Reports Page (see the image in the step below)

The Results on the Reports Module

The Results on the Reports Module

The image above shows the reports fields that are automatically displayed for each Event form:

1. Date of entry

2. About - Who the event is about

3: Who entered the event -a coach or the athlete

All changes to events are stored with the user and time of access, so you do NOT need to build these questions into your Event Forms.

On the Reports Page you can select "Creation Date" to include who created the original event and on what date it was actually created (not the date selected at the top of the form)

On the Reports Page you can select "Creation Date" to include who created the original event and on what date it was actually created (not the date selected at the top of the form)

#1: you can see that the event form was selected to entered on the 24/07/2012. However, the date that it was actually entered was on the 11th. This could mean the data was entered retrospectively, or that it has been updated since it was originally entered.

#2: The entered by shows you who first created the record (Created By) and who has most recently updated it (by)

An example of the Event as it is displayed on the Schedule Page Module. The time that the event is entered appears and it also shows who it is entered for.

An example of the Event as it is displayed on the Schedule Page Module. The time that the event is entered appears and it also shows who it is entered for.

An example of the the time being used in the My Schedule Page.

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