Field Advanced Properties: setting fields so they can ONLY be Entered by a Coach or Athlete

You can set each field in the application so that it can only be seen, or entered by a coach or an athlete. Please follow the instructions carefully regarding this set up.

Fields that Can ONLY be Entered by a Coach or Athlete

Fields that Can ONLY be Entered by a Coach or Athlete

Confidential and Hidden Fields within a Form

To allow for data Privacy within a form, the entered by and viewed by properties were created. You can hide the field completely from an athlete or coach so that it is confidential, or you can allow them to just view or just enter the information for a specific field.

The "Can be entered by" allows you to set a field so that ONLY a coach can enter information into a Question/Field, or ONLY an athlete can enter information into a Field/Question. Essentially, this field/question will be hidden from those who have not been given access during data entry.

It is CRITICAL to remember that you must also set the "Can be viewed by" property if you want to hide the information completely and you DO NOT want it the information to be viewed by everyone in the Reports and History page.

To enable a field to be hidden for a specific User group (Athlete or a Coach) during data entry):

1. Click on the "Can be Entered by" drop down (as shown in the image here)

2. If you only want an Athlete to be able to enter information into this field select "Athlete Only"

3. If you only want a Coach to be able to enter information into this field select "Coaches Only"

4. If you want everyone to be able to enter information, leave the default setting as "Everyone"

Setting up a fields that Can ONLY be Viewed by a Coach (a coach is someone who enters and reviews data for athletes or a group of athletes) or an Athlete

Setting up a fields that Can ONLY be Viewed by a Coach (a coach is someone who enters and reviews data for athletes or a group of athletes) or an Athlete

The image here shows that the comments section in an anthropometry form is being hidden form the athlete. BOTH the "Can be entered by" and the "Can be viewed by" are being set to "Coaches Only"

This means that athletes will be able to see the rest of the form, but they cannot enter or view any data entered in that comments field. ONLY the coaches who have access to that athlete's data will be able to see it.

To enable a field to be hidden for a specific User group (Athlete or a Coach) during data viewing on the history or reports pages:

1. Click on the "Can be viewed by" drop down (as shown in the image here)

2. If you only want an Athlete to be able to view information in this field select "Athlete Only"

3. If you only want a Coach to be able to view information in this field select "Coaches Only"

4. If you want everyone to be able to enter information, leave the default setting as "Everyone"

0 Comments

Add your comment

E-Mail me when someone replies to this comment