Custom Fields: Dates, Ratings, Documents, Images etc

Custom Fields that enable you to capture a wider range of information from star ratings to time series upload from GPS output to Orchard Code Injury forms.

The Custom fields were developed to track data outside of numbers, selection fields and text areas. Custom fields include GPS time series data through to Injury Codes

The Custom fields were developed to track data outside of numbers, selection fields and text areas. Custom fields include GPS time series data through to Injury Codes

Date Fields: Adding a Date into a form allows you to capture anything from the data of injury, through to return to play dates, or even dates for a goal to be achieved by.

Date Fields: Adding a Date into a form allows you to capture anything from the data of injury, through to return to play dates, or even dates for a goal to be achieved by.

By default when data is entered into a data entry form the time and date of entry are always tracked. However, there are a number of other uses for a Date field in an event from including tracking return to play through to assessment dates in a SOTAP table as shown in the image here.

 

Click the Date field to add the field into the event form.

Click the Date field to add the field into the event form.

1. Click on the Date field and set the name and any description

2. Rename the question ( e.g. Date of lesson as shown in the image above)

Set up the Advanced properties. The main setting is whether you want to default to today, and whether there are any restrictions for which dates the user can select

Set up the Advanced properties. The main setting is whether you want to default to today, and whether there are any restrictions for which dates the user can select

#1:Default To:

Select if you want the Date to default to "None" or "Today". This means when the event is entered in the application, if "None" is selected , then the date field will appear blank, or if you select "Today" the date will default to the date that the new event is being entered.

#2:Date Format:

Select which data format you want the date to appear in your event field:

- DD MM YYYY (e.g. Day, Month, Year: 31,12,1999)

or

- MM DD YYYY (e.g. Month, Day. Year: 12,31,1999)

Date Restrictions- Maximum and Minimum dates

#3 Minimum

If you have other data fields in the form, do you want the date that the person selects to be after a date in your form of before it? For this example, the Date of Return to Competition date needs to be AFTER the date of first symptoms, so Date of First symptoms is selected as a minimum. If you have other date fields, you can select these as minimum 2 and 3 as well.

#4 Maximum

You can have date fields in the form that person cannot select past either. For example a date of return to play would not be able to be entered AFTER Fully Recovered, so you would set Date Fully Recovered as a Maximum.

#5 Restrict Future Dates

Restrict Future Dates prevents users from selecting dates in the future. Good to set if you want an accurate date of when a player returned to play, but not optimal if a player is setting a goal attainment date for a date in the future.

Ratings allow users to select a specific number of stars for a field. The number of stars can be set by you.

Ratings allow users to select a specific number of stars for a field. The number of stars can be set by you.

Ratings are a fast way for users to quickly describe how they view an event, or even how well they performed.

The image above shows that the Rating Field is being used to quantify stress as an alternative to using a numeric rating. Stars are easy to interpret, and automatically have a numeric score associated with the number of stars selected in the Event (e.g 1 star =1, 2 stars = 2 etc) so they can used used in calculations.

To add in a Rating click on the "Rating" field and a 5 point Star Rating Scale will be inserted into the Form.

Add the name and description and the set up the Advanced Properties

Add the name and description and the set up the Advanced Properties

Properties that you need to set for the Rating Fields:

On the Question Settings Section

Default Value

Allows you to specify if you want the Rating to appear with one or more stars already highlighted. The Default for the above was set to "1" so that one star was already highlighted before the coach entered the additional stars for the player.

On the Advanced Properties section

-Maximum Value is the number of stars that the user can select from

If you select 7, 7 stars will appear for entry. By default 5 stars will always be shown.

-Best Value- this will be set by default that Higher values are better, as would make sense.

Attaching a document or image file directly into the form.

Attaching a document or image file directly into the form.

You can allow Users to upload Images or Documents directly into an Event Form.

This is used for anything from X-ray images to TUE exemption forms, or even Doping Test results.

It allows you to store the actual information with the information you are capturing in your Event Form.

The image above shows that a document (.doc format) has been included in the doping test form to allow test results to be uploaded directly into the Doping Form.

Attach a Document and Image field by clicking on the attachment type. It will the be inserted into the form.

Attach a Document and Image field by clicking on the attachment type. It will the be inserted into the form.

To Enable Users to add a document or Image directly into a Form ::

1. Click on either the Document or Image Field

2. A link will be inserted into the Form where Users will be able to upload their .doc (word document files) or .png (image files) directly into that field.

3. On the application once it is uploaded, a users simply downloads it to see the original document or image.

Advanced Properties

There are no specialised properties that need to be set for an attachment or a document.

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