Parent-Child Linked Event Forms that have Linked Event Form Fields and/or Linked Profile Form Fields

If you link (share) an Event Form between a parent site and a child site site and that Event Form has linked Event Form Fields and/or Linked Profile Form Fields in it, remember that you will need to Link (NOT COPY) the Event Forms or Profile Forms that the fields reference.

N.B. If you do choose to link (share) an Event Form that has linked Event Form Fields and/or Linked Profile Form Fields in it, but you do NOT link (share) the Event/Profile Forms that the data is pulled from, the form will still load, but those fields will not appear. However, if you build visibility settings from these fields and they are not linked, this WILL cause issues.

The Event Form in the Parent Site called "Linked Test" Form is being Linked (shared) with a Child Site

The Event Form in the Parent Site called "Linked Test" Form is being Linked (shared) with a Child Site

In this Event Form there are Linked Event Fields and Linked Profile Form Fields which reference different Event Forms and Profile Forms on the Parent Site

In this Event Form there are Linked Event Fields and Linked Profile Form Fields which reference different Event Forms and Profile Forms on the Parent Site

The Linked Text, Option and Value fields this section pull data from an Event Form called "Original", which IS linked between the parent and child site

The Linked Text, Option and Value fields this section pull data from an Event Form called "Daily Wellness", which IS NOT linked between the parent and child site

The Linked Text, Option and Value fields this section pull data from an Event Form called "Daily Wellness", which IS NOT linked between the parent and child site

The Profile Linked Text, Option and Value fields this section pull data from a Profile Form called "Other", which IS linked between the parent and child site

The Profile Linked Text, Option and Value fields this section pull data from a Profile Form called "Other", which IS linked between the parent and child site

The Profile Linked Text, Option and Value fields this section pull data from a Profile Form called "Name", which IS NOT linked between the parent and child site

The Profile Linked Text, Option and Value fields this section pull data from a Profile Form called "Name", which IS NOT linked between the parent and child site

When data is entered into the Event Form on the Parent Site, the data appears as expected (as long as the user has permission to access all Event and Profile Forms)

When data is entered into the Event Form on the Parent Site, the data appears as expected (as long as the user has permission to access all Event and Profile Forms)

On the Child Site in the Event Pages in the Builder Site, you can see that the Event Form called "Linked Test" and the Event Form called "Original" is shared (linked). However, the Event Form called "Daily Wellness" is not shared

On the Child Site in the Event Pages in the Builder Site, you can see that the Event Form called "Linked Test" and the Event Form called "Original" is shared (linked). However, the Event Form called "Daily Wellness" is not shared

This is the list of Event Forms on the Child Site. You can see that the original "Linked Test" Form is linked, and the "Original" Event Form is also linked. However, there is no Daily Wellness Form, so any fields linked to this form cannot be pull through into the Linked Test Form on the child sites

On the Child Site in the Profile Pages in the Builder Site, you can see that the Profile Form called "Other" is shared (linked). However, the Profile Form called "Name" is not shared

On the Child Site in the Profile Pages in the Builder Site, you can see that the Profile Form called "Other" is shared (linked). However, the Profile Form called "Name" is not shared

This is the list of Profile Forms on the Child Site. The Profile Form called "Other" has been shared. But the Profile form called "Name" has not been linked, so this data cannot be pull through into Linked Test Event Form on the Child Site.

When the Event Form with Linked Event and Profile Fields is opened/entered in the Child site, only the accessible information appears

When the Event Form with Linked Event and Profile Fields is opened/entered in the Child site, only the accessible information appears

The Linked Fields and Profile Fields appear for the Event Form called "Original" and the Profile Form called "Other" that were both linked (shared) between the sites

The Linked Fields and Profile Fields appear for the Event Form called "Original" and the Profile Form called "Other"  that were both linked (shared) between the sites

The Linked Event Fields and Profile Fields DO NOT APPEAR for the Event Form called "Daily Wellness" and the Profile Form called "Name" as these were NOT linked (shared)

The Linked Event Fields and Profile Fields DO NOT APPEAR for the Event Form called "Daily Wellness" and the Profile Form called "Name" as these were NOT linked (shared)

On the Child Site the Linked Test Event Form can still be opened and the fields that do appear can be entered, edited, updated and saved.

On the Child Site the Linked Test Event Form can still be opened and the fields that do appear can be entered, edited, updated and saved.

N.B. Any Event Form changes made on the child site appear on the Parent Site and vice versa

N.B. Any Event Form changes made on the child site appear on the Parent Site and vice versa

The image here shows the Event Form that was opened in the Child Site and edited, being viewed again from the Parent Site.

N.B. If data is entered by a coach or user who only exists on the child site, and the entry is viewed on the parent site, that User's name will appear in the entered by on the parent site, even though they cannot access the parent site

N.B. If data is entered by a coach or user who only exists on the child site, and the entry is viewed on the parent site, that User's name will appear in the entered by on the parent site, even though they cannot access the parent site

N.B. Even if you "COPY" (NOT link) the Daily Wellness Event Form from the Parent to the Child Site, or have another Event Form just on the child site called "Daily Wellness", the Linked Event Fields from that Form will still not appear in the Linked Test Event Form on the Child Site

WARNING: IF YOU BUILD IN VISIBILITY SETTING FROM LINKED PROFILE OR EVENT FIELDS THAT ARE NOT LINKED BETWEEN SITES YOUR EVENT FORM WILL NOT WORK CORRECTLY

Please be mindful that if you build in linked fields using an Event Form, or a Profile Form and you use these fields to set visibility setting, IF the forms that the fields are pulled from are NOT shared, then your form visibility will NOT work.

0 Comments

Add your comment

E-Mail me when someone replies to this comment