CRITICAL WARNING: COACH ONLY AND ATHLETE ONLY FIELD VISIBILITY REMINDER (copied)
If you have fields set up in your Event Forms or Profile Forms so that ONLY Coaches can view these fields you CANNOT set up ANY ATHLETES to be a Coach of a Group AT ALL
The Image in the example here shows that the Athlete called "Testing Athlete2" has been set up to be a Coach of Group, just to access specific Resource Information. This means if ANY fields in ANY Event forms are set to Coach Only visibility or Coach only entry, then this user can actually view and enter in these fields; even though they may be on the system as an athlete in 5-6 other groups. .
The image in the step below shows a field set to coach only visibility
Coach Only field example
This field is set up to appear for Coaches ONLY and it should be completely hidden from an Athlete. However, IF you set up an athlete to be a Coach of a group, they are automatically treated as a coach.
In contrast, if you have fields set to Athlete ONLY and you set up a Coach to be an athlete in a group, these Athlete Only fields will NOT appear for the Coach
If you have a Coach set up as an "Athlete" in ANY Group at all, then they are recognised first and foremost as a Coach and they athlete only fields will not appear.
Athlete Only field example
These are visible only to Athletes. Therefore, if an athlete is set as a Coach and an Athlete they will not be able to see these Athlete only fields.
N.B. If User is set as a Coach and an Athlete of a Group, then the athlete only fields will be hidden. The user is recognised first and foremost as a Coach.
Different Examples for you to consider to ensure you are aware of the correct Coach and Athlete settings
This user is set as a Coach of a Group: they only see the coach field for any athletes they have access to
This user is set as an Athlete in a Group: they only see the athlete field and they can only see their own data
This user is set as a Coach of a Group and an Athlete in a different : they are treated as a Coach and can see all coach entered fields, but no athlete entered fields
Because Coach status overrides Athlete status, if an athlete
However, if they are are a Coach AND an Athlete of the SAME Group: They can see, but not edit the Coach only field for themselves but no other athletes when this group is loaded
Coach and Athlete ONLY fields that are pulled into calculations will also respect coach and athlete only settings
If a coach enters in data the questions appear for entry, and can be viewed on the athlete history and reports pages
If an athlete opens the entry, edits it and saves it, the coach only fields remain hidden at all instances
Importantly, if the coach reviews the history for the athlete, the coach only fields still appear (even if the athlete saved the entry)
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