Preview Schedule Module: How to Publish Draft Scheduling forms and send iCALS

After a publishing date period has been selected, and any conflicts are resolved, the Draft Data can be published

Publish: the Draft Scheduled Entries can be Published so that they appear for the appropriate users.

Publish: the Draft Scheduled Entries can be Published so that they appear for the appropriate users.

A confirmation pop-up will appear to confirm the Publishing of the Events for the selected data range- click OK

A confirmation pop-up will appear to confirm the Publishing of the Events for the selected data range- click OK

Once the Publish has been confirmed the entries will all be published.

The Scheduled Events will change from "Draft" to "Published", and any users with permission will be able to access these events in their calendar/sidebar etc

The Scheduled Events will change from "Draft" to "Published", and any users with permission will be able to access these events in their calendar/sidebar etc

An example of the player's calendar

Draft Scheduled Events can also be Published and iCals can be sent to an e-mail associated with each related entity record

Draft Scheduled Events can also be Published and iCals can be sent to an e-mail associated with each related entity record

The Same Publish Function is available, but iCals for the published Schedule Entries within that Date Range can be sent to any related entity record e-mail addresses.

The confirmation pop-up will appear to confirm the Publishing of the Events for the selected data range- click OK

The confirmation pop-up will appear to confirm the Publishing of the Events for the selected data range- click OK

Choose whether iCals are sent out for this period to e-mail addresses associated with the Related Entity Records

Choose whether iCals are sent out for this period to e-mail addresses associated with the Related Entity Records

Ensure a tick is placed beside the correct iCal

Ensure a tick is placed beside the correct iCal

Each E-mail address is set up when the Related Entity record is entered.

N.B. The available Email addresses are set for each Related Entity

N.B. The available Email addresses are set for each Related Entity

The Related Entity needs to have a field in it called "Email", and only a field with this name will link to the iCal to send the e-mail notifications to.

You need to confirm that the Email addresses are correct.

You need to confirm that the Email addresses are correct.

The File will be sent to the user's e-mail address- Click to download

The File will be sent to the user's e-mail address- Click to download

Save the File (to your downloads or in an appropriate folder)

Save the File (to your downloads or in an appropriate folder)

Users can then go to their respective mail accounts and import in the iCal for that period

An import confirmation box will appear

An import confirmation box will appear

The scheduled entries will now appear in the calendar

The scheduled entries will now appear in the calendar

N.B. The iCAL can be previewed during the Publishing Process as well. Open the Preview in another Tab

N.B. The iCAL can be previewed during the Publishing Process as well. Open the Preview in another Tab

The link is downloaded and can again be previewed in a calendar by importing the file into the calendar (as outlined above)

The link is downloaded and can again be previewed in a calendar by importing the file into the calendar (as outlined above)

N.B. Only User with access to the "Publish" System Permission will be able to Publish Multiple Events in the Preview Schedule Module

N.B. Only User with access to the "Publish" System Permission will be able to Publish Multiple Events in the Preview Schedule Module

This user cannot Publish Scheduled Events in the Preview Module, or in any Event Forms.  They can only enter and/or open Draft Scheduled events and update them.

N.B If no Email addresses have been set up for a Related Entity Type, the section appears blank.

N.B If no Email addresses have been set up for a Related Entity Type, the section appears blank.

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