Software updates for 01/07/2011- Version 1.5.1791

1.a In form reports hidden in Athlete History and Reports tables

1.a In form reports hidden in Athlete History and Reports tables

If you added in an Inform report into a form, it would always show in the athlete history and report pages as shown in image 1.b below.

1.b To hide the inform report so that it doesn't show in tables and athletes history, go to the Advanced Properties for the Inform Report Field on the Builder and select "False" for Default show in tables

1.b To hide the inform report so that it doesn't show in tables and athletes history, go to the Advanced Properties for the Inform Report Field on the Builder and select "False" for Default show in tables

Change the In form Report's Advanced Properties to "Default show in tables" equal to False.

1.c On the application, the In form Report column will be hidden in the athlete history and reports as shown here

1.c On the application, the In form Report column will be hidden in the athlete history and reports as shown here

2.a In Form report: You can remove the "New record" from the bottom of the inform report so that user cannot add in a new record when they view the Inform Report

2.a In Form report: You can remove the "New record" from the bottom of the inform report so that user cannot add in a new record when they view the Inform Report

2.b ON the Builder, in the Advanced Properties for the In-form report field set the "Allow Add Row" to False

2.b ON the Builder, in the Advanced Properties for the In-form report field set the "Allow Add Row" to False

2.c On the application when you view the In form Report the "Add New Event" removed from the bottom of it.

2.c On the application when you view the In form Report the "Add New Event" removed from the bottom of it.

3a. Reports: show drop down box options as scores instead of the options in the actual reports (the scores that you assign it in the scoring section of the Form builder).

3a. Reports: show drop down box options as scores instead of the options in the actual reports (the scores that you assign it in the scoring section of the Form builder).

You may need to show drop down box options as scores instead of the original field (e.g. if the option names are really long). These options can now be set to show as their numeric scores instead of the options. You can see here that the unhappy and tense columns are shown as numeric scores because they have been changed to show their results as scores. When you mouse over the data you can see that when the fields were originally selected in the form, they were selected from a list of drop down box options.

3b. For EACH field that you want the options to appear as the score that you assigned to them in the scoring section, On the Builder you need to set that field's Advanced Properties to Show scores in table instead of text to "Yes"

You need to set every drop down box field that you want the results to show as the score instead of the options as "Show scores in tables instead of text" = Yes.

3c. When you run a report including these fields, the results will appear as numbers (not options). However, the numbers will not export out if you do an Excel export in the reports page. Only the original options will be exported

3c. When you run a report including these fields, the results will appear as numbers (not options). However, the numbers will not export out if you do an Excel export in the reports page. Only the original options will be exported

4. Personal Bests: The Date of the best value in the group is now showing correctly

Previously the date of the best value was defaulting to the best value for the player/athlete that you were looking at. The date now shows the date of entry of the best value in the group.

5. Reports: Setting how many columns to show in the athlete history and reports pages. History Columns is now working correctly

5. Reports: Setting how many columns to show in the athlete history and reports pages. History Columns is now working correctly

You could set there to me a maximum number of columns in the athlete history, but this was not being adhered to and only 25 were being shown. This is now working, and you can get as many columns as you need to show in the athlete history and reports pages.

6a Personal Details Fields as a new field in the Form Builder: You can now pull through Personal Administration Details from the athlete's account pages. No permission is needed to be set for these on the admin tool.

6a Personal Details Fields as a new field in the Form Builder: You can now pull through Personal Administration Details from the athlete's account pages. No permission is needed to be set for these on the admin tool.

You now have access to a new form field called "Personal Details" in the Form Builder.

6b. You can select to pull though Sex, Phone Number, Address, E-mail and date of birth (as shown here) from the athlete's account information that is set up on the Administration Site when you select the Personal Details field. Ensure you set up the Advanced Properties and select which "Personal Details" field to use in a form.

6b. You can select to pull though Sex, Phone Number, Address, E-mail and date of birth (as shown here) from the athlete's account information that is set up on the Administration Site when you select the Personal Details field. Ensure you set up the Advanced Properties and select which  "Personal Details" field to use in a form.

To add a personal details field, simply select the "Personal Details" field, then in the Personal Details section (bottom left of the fields advanced properties), choose the information that you want to pull through to the event form or profile form.

6c As you can see here the 5 "Personal Details" fields have been added to an event form (multiple phone and addresses will even show). For Security please note that you DO NOT set access for these fields on the Admin Site, so if the user can access the form you pull this data into, they can view this information.

6c As you can see here the 5 "Personal Details" fields have been added to an event form (multiple phone and addresses will even show). For Security please note that you DO NOT set access for these fields on the Admin Site, so if the user can access the form you pull this data into, they can view this information.

7a Application Search Box: New search box feature on the Enter data for athlete, Enter Data for Group, My Resources etc

7a Application Search Box: New search box feature on the Enter data for athlete, Enter Data for Group, My Resources etc

On a number of pages in the application you now have a search list where you can type in the athletes name, or a resources name to quickly find the player or information you need. Please note that if you use this search box in the enter data for athlete or enter data for group page, the results will be displayed below the folder and subfolder names.

8a Administration Site Search Box: There is now a search box when you add multiple permissions or athletes. You can type in the Search box to limit your search by form name or permission type, or athlete.

8a Administration Site Search Box: There is now a search box when you add multiple permissions or athletes. You can type in the Search box to limit your search by form name or permission type, or athlete.

You now have a search box to use when you enter in multiple data permissions or athletes. This means you can now type in read, or write or calendar (as shown here) and all of the specific permission types appear. Alternatively, you can use it to quickly search for form by name. Place a tick beside the forms or athletes you want to add and select "Add Data Permissions".

N.B. Please note that you can ONLY enter in the permissions that are ticked and in view when you select "Add Permissions", or "Add Athletes". This means that if you tick some options and type in a different term into the search box, any options that you have ticked that are hidden because of the new search term will not be added to your list permissions list.

9a Administration Site- New Calendar Permissions: You can now set permissions for a professional or an athlete to see an event that is scheduled that they don't have read/write access to

9a Administration Site- New Calendar Permissions: You can now set permissions for a professional or an athlete to see an event that is scheduled that they don't have read/write access to

Previously, a user had to have either read or write access to a form in order to see if had been scheduled for an athlete. Now, you can enable permissions for each role that allow the user to see if an event is scheduled on the athlete's calendar page.

You can now enable a professional or a coach to see when an event is scheduled for an athlete, even though they are not allowed to see any of the data in the form( e.g. they don't have read or write access to the form) by giving them access to a "Calendar" permission. In addition to having a read, write and delete permission, you can select a "Calendar" permission now.

Once you enable this permissions, if this event is scheduled for an athlete then it will appear in their calendar page. The event form won't appear in the athlete history, or reports or sidebar, it ONLY shows on the calendar so you can see if the athlete has an appointment or training session scheduled. See the image in the step below for an example.

9b. You can see here that the permissions set in the step above to see the "Calendar" permission for the Blood Test Review Field ensure the entry appears on the calendar. The coach or other professional will not be able to see the data from the event form, only that it has been scheduled.

9b. You can see here that the permissions set in the step above to see the "Calendar" permission for the Blood Test Review Field ensure the entry appears on the calendar. The coach or other professional will not be able to see the data from the event form, only that it has been scheduled.

Calendar access ensures you can manage your athlete's schedule more effectively and avoid scheduling in events at the same time. Previously a user would need read or write access to see these events on the calendar, now you can use the "Calendar" permission to keep the data private, but allow for better management.

10a. Administration Site- New Linked Permissions: Set Permissions to see linked data fields (pulled from another event form or profile form) and inform reports where the professional or athlete does not have read or write access to the original form that the data is pulled from.

10a. Administration Site- New Linked Permissions: Set Permissions to see linked data fields (pulled from another event form or profile form) and inform reports where the professional or athlete does not have read or write access to the original form that the data is pulled from.

You can now enable "Linked" permissions so that a user can access linked data, even if they don't have read or write access to the Event/Profile form that the data is being pulled from.

If a field is a linked value or linked profile value, or an Inform report field in "Form B" that pulls data from "Form A" and the professional or athlete does not have access to "Form A", then any linked fields or inform reports would simply be hidden in Form B. However, now there is a linked permissions where a users can be given "Linked" permission to access the data that is pulled through form Form A, even though they do not have read or write access to Form A (e.g it won't appear on their event data page, sidebar or reports modules). This means when they view Form B (as shown above with the Jump Testing Form) and they have Linked Permissions for Form A (e.g. the sprint testing form), they see all of the linked data and inform report data, but they cannot read or write any other data to the 30m Form Data. If you are unsure, set up a new role and test these out, or ask your trainer.

10b. The user is able to see the linked data even though they do not have access to read or write permissions for the actual event or profile form. They simply have access to a "Linked" permission

10b. The user is able to see the linked data even though they do not have access to read or write permissions for the actual event or profile form. They simply have access to a "Linked" permission

Remember that the permission needs to be set for the form that you are pulling the original data FROM, NOT the form that you are pulling to. The example here shows that we have set "Linked" permissions for the 30m Sprint Form. This means when we view the Jump Testing Form, we will be able to view any linked fields or inform reports that pull the data from 30m Sprint Form (which has already been set up on the Builder Site) to the Jump Testing form (as shown in the image in the step above).

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