System Development, Software Updates, Quick Guides and Builder Training InformationAll New Release Software Enhancements and UpdatesNew Releases and Software Updates Enhancements in the Build for 4.550 and aboveThe Video Repository Links with the "External Video" field type to link to videos in your own organisation's Amazon S3 bucket (for advanced users ONLY)

The Video Repository Links with the "External Video" field type to link to videos in your own organisation's Amazon S3 bucket (for advanced users ONLY)

The Video Repository Module on the Administration site, links to the new External Video Field (in the Form Builder) enabling you to embed the name of a video stored within an S3 Amazon repository within an Event Form.

It enables you to write in the exact name of a video into any event form (via the External Video field) on m.html, online or offline the iOS app, on the online version or on the installed version online or offline. You do not need to wait for the video to process or be encoded as the video already exists in the S3 bucket. Once the event form is saved, the event form can be opened and the video will be available for viewing online.

The Video Repository Folder on the Admin Tool is where you link to an S3 repository. Each repository links to a separate S3 bucket

The Video Repository Folder on the Admin Tool is where you link to an S3 repository. Each repository links to a separate S3 bucket

Access the Video Repository Module on the admin tool.

The name of each repository can be selected to appear in the External Video field. Each sport/discipline could have their own video repository, but note that this would be a separate S3 bucket for each

The name of the repository appears in the external video question selection (as shown here in the second image)

The name of the repository appears in the external video question selection (as shown here in the second image)

You MUST name the bucket exactly the same as the bucket is named on S3 (as shown here)

You MUST name the bucket exactly the same as the bucket is named on S3 (as shown here)

Each repository needs to have the correct Access Key for the bucket and then you need to enter in the secret key. Note, for security reasons, that the secret key won't appear once typed in.

Each repository needs to have the correct Access Key for the bucket and then you need to enter in the secret key. Note, for security reasons, that the secret key won't appear once typed in.

N.B. Clients that have a Proxy will need to use the Proxy settings. Tick "Use Proxy" and complete the details.

N.B. Clients that have a Proxy will need to use the Proxy settings. Tick "Use Proxy" and complete the details.

Clients who are hosted on Amazon will NOT need to use a proxy setting (so ensure it is unticked).

The proxy settings are for self hosted clients that connect via a proxy to the outside world. If they do not enter in the proxy information here, then users will not be able to view the videos stored in a video repository.

Categories can also be set up to help define where an video should be stored an whether a users should be able to access the video. These are also set up on the Administration site, and they are SEPARATE to Resource Categories.

Categories can also be set up to help define where an video should be stored an whether a users should be able to access the video. These are also set up on the Administration site, and they are SEPARATE to Resource Categories.

The image in the example here shows that specific Categories have been set up for the External Video field type. Thus, if a user stores the link to the video in a category that a user does not have access to then they will not be able to access the video and view it.

Set up the Category as per the normal Category work flow, and ensure that "External Videos" is selected for the "Type".

Set up the Category as per the normal Category work flow, and ensure that "External Videos" is selected for the "Type".

N.B. For any External Video Categories that are set up, these need to be set up added to roles or videos added to these categories will not be accessible.

There video repository and categories all appear for access in the External Video field (in the Event Builder)

There video repository and categories all appear for access in the External Video field (in the Event Builder)

Once the field is added into the form, the video repository and categories are shown.

On the application, when an athlete or a coach enters in a new entry with an external video field select the correct repository that the video is stored in, and then choose a category to store it under

On the application, when an athlete or a coach enters in a new entry with an external video field select the correct repository that the video is stored in, and then choose a category to store it under

For example, the video is stored in the external videos repository, and the user is adding the link to the video in the Swimming Category

For example, the video is stored in the external videos repository, and the user is adding the link to the video in the Swimming Category

Write in the EXACT name of the video as it is written in the repository

Write in the EXACT name of the video as it is written in the repository

The image here shows the S3 external repository and you can see the name of the video as it is exists in the S3 Amazon bucket

The image here shows the S3 external repository and you can see the name of the video as it is exists in the S3 Amazon bucket

Name the video; this is what appears in the reports and athlete history page to identify that video

Name the video; this is what appears in the reports and athlete history page to identify that video

Once the event form is saved, the video is available for viewing in the event form.

Once the event form is saved, the video is available for viewing in the event form.

The video will process, load and be available for viewing online.

The video will process, load and be available for viewing online.

The same video can be added to multiple entries, so it can be used in a group entry

The same video can be added to multiple entries, so it can be used in a group entry

The example here shows the information being completed for one athlete and then being filled down

Because the video isn't stored on Smartabase, it doesn't need to be downloaded or processed in the system, so data transfers ONLY happen when the video is viewed by a user.

Example of opening one of the group entry records and viewing the video in single entry mode

The video link can be ENTERED on m.html and on iOS online and offline. Once saved it will play when online ONLY

The video link can be ENTERED on m.html and on iOS online and offline. Once saved it will play when online ONLY

As long as you know the EXACT name of the video, the video name can be entered online or offline, and it is available for viewing when online.

Can be viewed on m.html and iOS online ONLY

Can be viewed on m.html and iOS online ONLY

An example of the video being entered offline on iOS

An example of the video being entered offline on iOS

When you login online again, it will be available to play (as shown here)

When you login online again, it will be available to play (as shown here)

The video can be entered online and offline on the installed version, and viewed when online.

The video can be entered online and offline on the installed version, and viewed when online.

Play back is not supported offline, but as soon as you go back online, the video will be accessible.

Remember that if the name is not written EXACTLY the same as the name in the repository, then the video will not play.

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