Hide an Event/Schedule/Appointment from appearing on the Calendar and My Schedule Modules

Currently all entered event/appointment/scheduled (published schedule) entries appears on the Calendar and Schedule pages. An organisation can now limit the data that appears on the My Schedule page on iOS/Mobile and on the My Schedule page and the Calendar on the main application.

A new Event Form property has been added called “Show Event in Calendar”:  

-By default it will be set to Yes. This means when an event/appointment/scheduled entry is entered for a user, it will appear on the Calendar and on the My Schedule Page for that user (e.g., the default behaviour of the system remains unchanged).

-When the property is set to No, the entry will be hidden and it will NOT appear on the My Schedule (on iOS or on the main app) or the Calendar Page (on the main application). See the steps below for more information on this.

To avoid cluttering the My Schedule Module on iOS and m.html, and the Calendar on the main App, set items not to appear (they still appear throughout the rest of the system, such as on the Enter Data, Athlete History and Reports Modules)

On the Builder site, set the Forms' Advanced Properties for "Show Event in Calendar" to "No". This event will be hidden on the Calendar/Schedule Modules

On the Builder site, set the Forms' Advanced Properties for "Show Event in Calendar" to "No". This event will be hidden on the Calendar/Schedule Modules

When the property is set to No, the entry will be hidden and it will NOT appear on the My Schedule (on iOS or on the main app) or on the Calendar Page (on the main application), as shown in the images in the step below.

When the system is refreshed, the daily monitor-hidden form (that was set not to appear) no longer shows on the My Schedule on iOS, or on the Calendar

Event, Scheduled and Appointment Event Types can all be set to be hidden

Event, Scheduled and Appointment Event Types can all be set to be hidden

The example in the image here shows that an Event, Appointment and Scheduled Data Form are all be set to be hidden on the My Schedule Page and on the Calendar page. These events can still be entered, but they do NOT show on the Calendar and My Schedule.

Example of entering in an Appointment Form that is set as hidden for the My Schedule and Calendar

Example of entering in an Appointment Form that is set as hidden for the My Schedule and Calendar

This Appointments is set to be hidden in the Form's Advanced Properties

This Appointments is set to be hidden in the Form's Advanced Properties

Enter in the appointment

Enter in the appointment

Complete the entry

Complete the entry

Shows as booked on the booking page

Shows as booked on the booking page

Once booked, this entry does NOT appear in the Calendar or My Schedule Page on the main application

Once booked, this entry does NOT appear in the Calendar or My Schedule Page on the main application

The entry does not appear on iOS or m.html on the My Schedule page

The entry does not appear on iOS or m.html on the My Schedule page

However, the Appointment Form is still Available to enter in data into on the mobile App, or to be reviewed on the History Page.

However, the Appointment Form is still Available to enter in data into on the mobile App, or to be reviewed on the History Page.

Thus, forms can be set to be hidden or shown to suit your organisation's needs. However, if a user has calendar access only to an Event Form, this means the form will not show anywhere on their system if it is hidden on the Calendar

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