What is a Coach Administrator Licence and what can these users access on the Administration Site?
A coach administrator licence provides access for coaches to the Administration Site which houses all users' account information, the roles and group structures. The coach-admin licence provides a way for an organisation to have separate sports and/or groups being tracked on one system, but for a coach or manager of each sport to only update/add players in groups that they have been given access to. More importantly, other athletes' and players' data cannot be accessed by a coach- admin.
The coach-admin licence has reduced functionality. They can only add in new users, or update existing users that they have been given permission to access.
Coach-Admin Licence holders access a subset of features on the Administration site compared to a standard Administrator Licence holder
A Coach-Admin can only see the following Modules:
Roles (if they have been assigned access to any)
People (only edit the users they have been assigned access to via the groups module)
Groups (only the groups and subgroups they have been assigned access to)
Daily Reminders (they can see the structure, but can only see any athletes' name they are assigned access to in these Reminders)
They can access the People Module. They can only open and edit users that they have access to as a Coach-Admin
To prevent duplicates on the system, a Coach Admin can see all of the users on the system. However, they an ONLY edit and access the athletes that they have been given access to as an administrator. As you can see here, any user that they do not have access to appears with a lock; these locked user cannot be opened, viewed or edited from the People Page Module.
They can create a new person on the system. Any person they create can be added into the group/s they administer
They can create a new person using the "Create new Person" button. Before doing this they need to check that the user does not already exist on the system via the People Page Search.
They can see any Roles that they have been given access to as a Coach Administrator. They cannot edit these roles or see who is added to them
They can ONLY see the list of Roles that they have been access to as an administrator. If they are not an administrator of any roles, no roles will appear.
-They cannot create new role, or edit update or amend of the existing role.
-They cannot see a list of any of the users on each role.
-They can add a user that they have access via the Groups Module into one of these Roles
They can see any Group that they have been given access to as a Coach Administrator
They can open a Group and see the Coaches and Athletes in that Group
They can edit any of the account information for users in that group (who are not in a Locked Role)
Because a Coach Admin needs to be able to act as the administrator for all of the users in that group, they can change and update e-mail addresses, dates of birth, address, phone number and addresses.
However, if one of the users is in a role that is locked, the Coach Admin cannot edit any of that user's account details and they will be logged of of the system if they try to access this. For more information see the lesson on "Role Locks".
They can change users between groups they administer
A Coach-Admin can change users between the groups of athletes that they have access to. They can add in new users and also add them to the groups that they administer