Parent-Child Form Uploads, Attachments, Attachment Resources and Assigned Categories
Event Forms can be set up to share data between a parent and a child site. For any athletes which are shared between a parent and a child site, the data will appear in both sites for these shared athletes. Previously however, if an attachment was uploaded to an Event Form, there was no way to share the attachment between the parent and the child site and it would only be retained in the site it was uploaded in.
Now, sharing of attachments has been developed to enable sharing between the Parent and Child sites in the following scenarios:
- A File Uploaded into an Event Form
- An Attachment uploaded to a Event Form
- A Attachment Resource -such that the users needs access to the shared Form AND the shared category that the attachment is stored in
- A Resource assigned to an athlete -such that the user needs access to the athlete AND the shared category that the attachment is stored in
If a file is uploaded into an Event Form that is shared between a parent and child site, the file will be shared between the parent and the child sites
A File Uploaded into a field in a shared Event Form on the parent site will be available on the child site (as shown here).
The File Upload will be available on the child site
If an Attachment is uploaded to an Event Form that is shared between a parent and child site, the attachment will be shared between the parent and the child site
This Event Form is linked between a parent and a child site. Data is being entered into it on the parent site.
An Attachment is Uploaded and Saved with the Form
On the Parent site the newly uploaded Attachment appears in the form's history and in the sidebar
The Attachment also appears on the child site in the exact places.
If an Attachment Resource is Uploaded to an Event Form shared between a parent and child site, to access the Attachment Resource the category it is stored in will need to be linked between the Parent and Child sites
When the attachment is uploaded, which ever Category it is uploaded into the on the Parent site, the SAME category will need to be shared with the child site
Because access to attachments Resource is restricted by the Category which the attachment Resource is stored in, the Category that is it stored will ALSO need to be linked between the parent and the child site. Then the user on the child will also need to be given permission to access that Category.
If the Category is not shared, then the Event data can be accessed, but the attachment cannot be accessed.
The example here shows that the Category has not be linked between the Parent and Child site. Hence, the attachment is not accessible.
On the Parent Site, the Categories (set up on the Admin site) now all appear with a "link to child"
Click on the "Link to Child" to link this Category to a Child site.
The Linked Category will then appear in the child site
Permissions to access this Category will need to be assigned to the user/s who access the Event Form (e.g. to the Injury Record Form)
Once the correct links and permissions are enabled, the Attachment Resource will now be available to download on the child site
On the child site, users can also search for that Attachment Resource using the My Resources Module
Resources that are stored in a linked Parent-Child category, AND are then assigned to a shared athlete, will be shared between a parent and child site
A Resource uploaded into the My Resources Module is being assigned to athletes.
The Resource is shared on the child site if the user has access to the linked Category
For user that have access to the shared athlete AND the shared category, any Resources assigned to an athlete on the parent site will appear on the child site.
The Assigned Resource will also appear in the My Resources Module on the child site if a user has access to that category
N.B. ONLY Attachment, Attachments Resources, and Resources specifically assigned to an athlete, are shared between a shared Parent-Child category
A user MUST have access to shared Event Form, the shared Athlete AND the shared Category to access the Attachment Resources and the Assigned Resources.
N.B. If a form is NOT shared between a parent or a child site, then NO data will be shared.