System Permissions in Roles
This information is intended to provide a brief overview of the System Permissions that can be assigned to a role to enable access to different modules/features on a users site. As an administrator it is important to be able to understand exactly what it is that you are assigning access to, especially the read and write aspects.
Please read the site documentation regarding each module to understand how the end user interacts with the system.
System Permission Access
It is important to note what modules you have access to with your system. If you purchased a Bronze Site and you have given access to the yearly plan module as a system permission in a role this module will not show up on the users system. Only modules that are included as part of your Site purchase, or that have been purchased additionally, will be enabled on your actual site, even though they appear in the System Permissions list
A full list of all of the System Permissions is outlined here. If you need more detail about how some modules work then it is important that you read through the Help Documentation on the users main site
About Page This Module has been disabled in the system for removal or further development. However, if it is ticked as a system permission it will not affect your system
Account Read and Write shows the users account details on the site
Account Read: allows the users to see their account details but NOT change or update them
Account Write: allows the user to see and update their details
The Account Link on the Users site
The Account Read and Write enables the account button to show on the users site. They can then click it to read or write their account details (shown below).
The Account Page on the Site
The Add Athletes Page sets up a button to appear on the Home Page of the users site informing them that they need to contact their administrator to add athletes to their site
The Add Athletes button as it appears on the Home Page
When clicked it provides information about who to contact to add athletes to the site
Athlete History Page shows the History for all the Events Form that a user has access to
Athlete History appears on the Home Page of the main site. It enables a user to review all of the history for an athlete by event form. If they are an athlete with this permission they can see all of their own history.
Athlete History Page where users can access all history by event form. This images show the history for the Daily Monitor Event Form
The Calendar Permission enables the users to see events entered for a single athlete at a time in a calendar view
The Calendar Module is in the Tabs along on the top of the site
It shows the calendar view for each athlete's data that is entered (green) and planned (orange). If the athlete has this permission it only shows their data
From the calendar page users can click to open records, enter in new records and view training blocks that have been applied to this athlete.
Dashboards: These Modules have been disabled in the system for removal or further development. Including this permission will not affect a users site
Delete All enables a user (who MUST also have delete access to the event form as a Data Permission) to delete multiple records from the athlete history and/or reports page at a time. This should NOT be enabled on many users systems
The Delete All button appears on the Reports Page and the Athlete History Page and instead of having to open each record individually to delete them, all records showing in the history or report can be deleted. This button should not be enabled as part of normal permissions because deleting data completely wipes the data from all sites
The image here shows all of the 1and 3RM events in the athlete history. If Delete All is selected then they will all be removed from the system. The records will be completed wiped from all users records.
All of the records are deleted from the system. Again, be Very careful enabling this permission as some users have mistakenly deleted data using this button
Enter Data enables users to Access any event forms that they been given Write Permission for as part of their Data Permissions
The Enter Data for Athlete button appears on the Home Page of the site: Users MUST have this permission enabled to be able to enter data into the system. When a User clicks Enter Data they can see all of the event forms that they have access to (as shown in the image in the step below)
List of event forms to select from
A new record being entered for a single athlete
Enter Data for Group is the same as enter data, but it allows users to enter an Event Form for multiple athletes at a time
The Enter Data for Group button appears on the Home Page of the site
Click Enter Data for Group and then select the event form. Not all events will show here as some forms like Injury records may be set for single athlete entry only
When Entering Data for a Group of athletes the event form questions appear in a table format and the athletes appear on the left. The data is stored for each athlete
Excel Report Read and Write enables access to the Excel Reports Module. This allows users to combine multiple event types and profile information into an Excel worksheet template
Excel Reports Read: allows the users to access the Excel Reports Module and run public Excel Reports that have been created by other users.
Excel Reports Write: allows the user to create their own Excel Reports and access reports created and shared by other users.
The Excel Reports Module appears on the Home Page of the site
Using the Excel Reports Module you can run existing reports (Read Permission) or set up new Excel Reports (Write Permission)
The Excel Reports can be set up in a variety of ways for individual athlete to ranked group reports. Please see the Help documentation in the main system to find out more about how to run and create Excel Reports
Excel Report Example
Group Performance Profiles and Performance Profiles enable a user to run a pdf report of data in an Event Form which is set to be a Summary field (an Advanced Field permission set in the Event Form Builder for each field)
The Performance Profile buttons appear on the Home Page of the site. They create a pdf of an athletes data and compare it to other users (as shown in the image in the step below) and the group Performance Profile will create a Table view of a group of athletes data
Performance Profile Reports can be set up to include multiple forms
Their output is a pdf. The image here shows the athlete's progress and comparison to other age groups.
Group Performance Profiles are set up the same way by selecting the report settings
The output is a pdf document showing the ranked results in a table format
The Groups button is critical for coaches who access more than one group of athletes. Without the Groups module they cannot change between groups on their system
Athletes do not need this permission, but most Professionals will require this permission.
The Groups button appears on the Home Page of the site, and a link appears in the top right of the page
It allows users to show only the data and information for a single group of athletes at a time. This limits the amount of data that shows and enables faster entry and analysis
Import Data and Import Profile Data allows a user to import data into an Event Form or a Profile Form from a .csv format
Import Data allows users to import historical records into an Event form that they have access to.
Import Profile Data allows users to import Profile information into a Profile Form that they have access to.
The Import Data and Import Profile Data buttons appear on the Home page of the system
Both types of importing require that you select the Form name that you want to import the data for, then you map across the users, and the data/profile fields and then import it into the system
You can import in any type of data into the system as long as the file is in the correct format. Please see the help documentation on the site for more information about how to correctly import in Event and Profile data.
Messaging permissions allow users to access the internal messaging module in the system, and to send messages externally to users e-mail accounts
The Messages capabilities appear with the account information (top right of the page) and in multiple pages (in the calendar, the athlete history, the reports) throughout the site
The Messages appear as an internal Inbox that can be checked liked mail. Users can also send messages to other users in the system form the Inbox, or from Reports pages (as shown in the image here).
Once a user clicks on "Send Message" they can send messages to users in the system via internal mail (to their Inbox) or to their external e-mail account
Pending Form Data Import allows a users to import data that is set up to be imported from the Smartspeed system
This should only be enabled for users who sync with the Smartspeed timing system.
The Import Pending Data button appears on the Home Page of the system
It allows users to sync data that is sent from the Smartspeed system
Performance Alerts Read and Write enable users to set up or view Alerts for information that they need to be notified of in the system
The Performance Alerts button is on the Home Page of the System
Either Performance Alerts Read or Write enables users to access all of the alerts that have been triggered that they have been set to be notified of (by another user)
Either Performance Alerts Read or Write enables a user to create new Performance Alert for the data and the athletes they have access to
The Performance Standards and Performance Explanations Read and Write permissions are going to be removed from the System Permissions List. These capabilities can only be set up on the Builder Site and all users have access to Performance Standards/Explanations on the actual site that have been created
Access to Performance Explanations Read and Write and Performance Standards Read and Write
Performance Summary Reports enables access to view the Performance Summary Dashboard
The Performance Summary Dashboard button is available on the Home Page of the site
It is set up by the System Builder on the Builder site and should show the important performance data for the athletes. Users can only access data in this Report that they have permission to read or write
The Personal Bests enables access to the Personal Bests Module. This shows the best values for an Event Form Field if that field has been set to show as a Personal Bests (in the Advanced Form Properties in the Builder Site). It compares an athlete to other athletes in their immediate group. The Personal Bests Group Selection enables comparison against athletes from different groups
The Personal Bests button appears on the Home Page of the site
The Personal Bests are shown per athlete. If the Compare to Group is enabled then users can select which groups to compare to as well
Personal Groups Read and Write enables a user to create their own personal groupings for athletes
A user must be given both read and write access to this to be able to access the Personal Groups module.
The Personal Groups button appears on the top right of the page beside the account information. Personal groups can be created and accessed viewing/entering group data
Personal Groups List accessible from personal groups button
Print Page enables users to print off any data on the system in a pdf format
The Print Page appears on the Home Page of the site
It allows users to print off event results for single or multiple event forms. It can be used to print off planned training sessions through to combined reports
The Profile Data System Permission MUST be enabled for any users who needs access to any Profile forms. Profile Forms cannot be accessed unless this Permission is given
The Profile Forms button appears on the home page, and also on the bottom left in the sidebar (if access to the Sidebar is enabled)
Once they access the Profile Module, users can edit or review the athletes profile information depending on their read and write Profile form data permissions
The Recent Entries Permission enables access to all of the recent entries entered by athletes or professionals
The Recent Entries appears as a Tab on the top left of the page
It shows all of the recent entries across all athletes (the athlete history only shows on athlete at a time), any overdue planned entries and can be viewed by event form
Reports Module and associated capabilities
The Reports Permission MUST be enable to access the Reports Page
Reports- Export enables users to export data out of the system as a .csv file
Reports- Grouping enables users to run a pivot type analysis on report data
Reports- Investigate enables users to run an investigate report and investigate any relationships that exist in the data
Reports- PDF enables users to create a pdf report of the data in the reports page (as a combined pdf or as one Event Form at a time)
Reports- Send to Front Page enables users to set up a Front Page reports from the reports page
Reports- Send to Front Page of Users enables users to set up Front Page reports on other users systems
Reports -Send to Users enables a users to set up a Report and send it to other users' Reports Pages
Reports- Summary Statistics enables a users to generate a summary statistics report that includes range, average etc for the data in a report
N.B. The Reports-Export and Reports - PDF enable users to create a .csv and a pdf from the reports page data AND from the Athlete History page as well. If these are NOT enable then a user cannot create a pdf or a .csv from an event form.
The Reports button appears on the Home Page AND as a Tab on the top left of the page
Once a user runs a report any of the report permissions that they have will appear on the top right of the Reports page
To find out how each report capability works please see the Help Documentation on the main site.
The Resources Module allows users to access and download documents and resources that are stored in a central "Resource" store. The Resources Upload Permission allows the user to edit and upload additional resources to this central repository
The My Resources button appears on the Home Page of the main site
If any Resources have been uploaded these will be available to download and comment on
N.B. A New Resources Layout is now available on all sites (as shown in the image in the step below)
New Resources Search Page
If the user has been given access to the My Resources- Upload they will be able to edit existing and upload new resources
The Upload Resources is available on the legacy and the new My Resources Modules. N.B. In the new My Resources Module, user will only be able to upload Resources into categories that they have been given permission to access
Schedule page enables users to see the schedule of all athletes
The My Schedule button appears on the Home Page of the main site
You can select the date and the number of days that you want to see your athletes schedule
The Search Page module enables a user to search their system for users who they need to find
The Search button appears on the Home Page of the main site
Users can search through People, Staff and Group information to try and find users
The Sidebar enables users to see athlete history, see events and enter in new data directly from the Sidebar
The Sidebar appears as a separate sidebar on the left of the page
Summary Statistics Report enables user to create summary statistics for reports that have been created on the Reports page
Summary Statistics Reports Read enables a user to access reports that have been created by other users
Summary Statistics Reports Write enables users to create new and access Summary Statistics Reports that have been created by other users.
The Summary Statistics Report button appears on the Home Page of the main site
Summary Statistics Reports were built to summarise Reports that have already been built on the Reports Page
An example of a Summary Statistics Report pdf output
Training Blocks enable users to set up a block of training that can be applied to a single or multiple athletes, e.g. reps, sets etc
Training Blocks Read enables a user to see any Training Blocks that have been made public and apply them to their athletes.
Training Blocks Write enables a user to create their own Training Block, share it and apply the training block to a single or multiple athletes.
The Training Blocks button appears on the Home Page of the system
Users can create a specific block of training for athletes based on %1RM or %Vo2Max, or with a set weight
Yearly Plans enable a users to see a yearly plan for an athlete that can link to actual data
Yearly Plans Read enables a user to see plans that have been created by other users.
Yearly Plans Write enables a user to create new plans and review plans that have been created by others.