Building a New Form: Understanding the Event Form Builder's Fields, Sections and Form Properties
If you are the site Builder then you need to ensure you understand all of the relevant capabilities of the system. Make sure you have spent some time with your trainer before you actually start building so that you understand where the data flows in the system, and how you can best make use of it.
To access you existing Event Forms or to build a new Event Form, click on "Event Pages"
Click on New Event Form (on the right of the Event Pages Page)
Complete the Details about the New Event
Set up the Event Form information before you start to add in your Questions
1. Name: The name that the data entry form is called e.g. Horizontal Jump (You MUST Name each form uniquely on the system so that the computer can recognise it as a unique Event Form or errors will occur)
2. Category: is the category that the form is displayed under when a coach or athlete selects to view it
3. Tags: The Sub-category that you want the form to appear in, e.g the Power and Jump Sub Categories, that appear under the Category of Fitness Testing.
4. Purpose: The information that is displayed directly under the form name (as shown in the insert)
5. Description: The information that pop-ups when you mouse over the form on the enter data page. This provides the users with a description/more information about the form and what it is capturing
6. Start with: Always start with blank form
7. Click on "Build Event Forms"
Once you Click to create a new Event Form, a Blank Page with one section and no questions will appear. All Fields Types are on the Left and any fields/questions added will then appear on the right in the Form Overview
Starting the Building Process: Essential Background Information
Once you set up the Form descriptions and information you now have access to the Form Builder and a blank Events Page. Using this page you literally build the form from a "blank sheet" to one that captures your physiological, psychometric, medical and even injury Event data.
Form Overview and Form Builder
Before you start to add in your questions and fields, you need to understand the concept that the builder page is split into two distinct components:
#1. Form Overview (right side of the page) : The Event Form is displayed on the right and is updated instantly as you develop the form. You can delete and move questions and sections around using this component, but you cannot edit the names of questions or fields. It is an overview of the questions and fields that you have entered.
#2. Form Builder (left side of the page) : The building blocks for you form are contained in the "Add Question" and "Properties" buttons.
-The "Add Question" button (circled in the image above) allows you to select the different Field Types:
* Text : To record comments or information that is not required for in depth analysis (discussed in 2.2).
* Numbers: to capture all of you numeric information. From a negative to a positive, from no decimal points to three decimal points, from time (minutes, seconds) to length (cm, m) and the like (discussed in 2.3).
* Option/Selections: to capture preset answers or options for each field (which can be scored and used in calculations) (discussed in 2.4).
*Calculations: to perform sums, averages, min and max and the like for all numeric and scored selection information (discussed in 2.5).
* Special Fields: such as OSICS body images for injury, heart rate, GPS or document attachments (discussed in 2.6).
-The "Properties" button (shown in the image above) allows you to set up each Field Type differently such as field size, decimal points, number types etc. Each of the different Field Types displayed have different properties that you can set. These will be discussed through the help document when highlighting the different properties of each Field.
Set up the Section Properties: Click on the "New Section" Heading and the Section properties will appear on the Left
Name the Section and add in an Instructions for the Section. These will be displayed on the right in the Form Overview
Now you can add in a Question by clicking on "Add Question". All of the field types that can be added to your form will appear for you to select (these are all discussed in depth in the "Event Form: Details about all of the Field Types that you can add into your Event Form" lessons)
1: Click on Add Question and the fields that are available will appear.
2: Click on the Field that you want to add to the Event form and that type of field will appear on the right of the page in the Form Overview (see the image in the step below) and it will be named "Question".
3: Each Field has it's own unique properties that can set for it. To access these, click on Properties (if it is not already shown). You will be able to name the question and add in all of the specific settings for the question. For this example a "Single Line Text" was selected in #2 and will appear on the left of the Form Overview. Now the Properties for that field can be accessed by clicking on the field name in the Form Overview, and then by clicking the "Properties" button.
Click on Properties (button #3 in the image in the previous step), Name the field and add in any instructional information (discussed in full in the Creating a Form Lesson)
Once you Name the Question, you have access to set up a LOT of different field Properties. These include the visibility of the question, through to who can enter it. See the Manual on Field Properties for more information
Each Event Form has a range of Form Properties that can be set for it. These Form Properties are accessed by clicking on the Event Form name in the top right of the page. The Form Properties and Advanced Form Properties are then available to be viewed/edited
If you click on the Form Name (e.g. the Event Form is called "New Form") the Form Properties will be accessible on the right (the Form properties are the categorical information etc that were specified when the form was created). More Advanced Form Properties (discussed in depth in setting your Form Properties) are available by clicking on "Advanced Properties" which is circled above. The Advanced Properties are shown in the step below.