Profile forms are used to track important data about an athlete where you do not need to track changes in fields.
Profile data is also very important for filtering data in the reports components in the system. It is critical that you consider whether you need to be notified of changes to your data or if you need to see changes over time, as a profile form may not be an appropriate format.
When you first go to a Profile Page for an athlete, the athlete's account data (entered on the Administration site) will be shown as it's own Profile Form called "Profile".
The athlete name, last name, e-mail and phone etc will automatically be available to view through the Profile pages and it is called "Profile". To update this data you need to ask your administrator (the person in your organisation who has access to the administration site) to update it, or the athlete can update their own details using their account page.
You can see here that additional Profile Forms have been created and can be entered as "Profile Fields". Profile Forms are used to track a different types of personal profile information about athletes. They should NOT be used to enter in data that you need to track the changes in.
Profile pages are used to track information from contract status and emergency contact details, to shirt size and playing details. Anything that is import for administrators or other staff that they need to monitor, but NOT monitor changes in. Profile Pages will only keep a record of the most recent update to a Profile Page. They do not store data historically, so ensure you are tracking the right information on a Profile Page.
To create a Profile Pages, click on the Profile Pages module (NOT the Event Pages)
All of your profile forms are displayed on the Profile Forms List for you to edit/review.
The Form Builder and Form Overview as the same as you use to create event forms. However, not all of the same features will show as the Event Builder.
Start building your Form the same as you did for your event forms
1. Set up your Sections
2. Add in your Question Fields and select from the Field/Question Types that are available in the Form Builder. The example above shows that predominantly single line of Text and Paragraph of Text question fields have been used to create this contact information Profile Form.
Tables can be used to track any data from personal goals to hospitalisations
Contract details and contract can be uploaded to profile forms using the Document fields
The example here shows that contracts and contract status can be tracked in the Profile forms. Each type of profile form is viewable only if a user is given permission, so you can have contract details that are kept separate from the athlete and other types of users (this is all performed by your administrator using the administration site).
The profile information in the image here was built using a date field (set as a table in the question settings), a Yes No field and a document field.
Consent and the signed consent form uploads were built using a basic Yes No field and a Document attachment.
You can add in In-form reports in the Profile Page builder to pull data from the event forms INTO the profile form
One important feature is that you can pull data from the event forms back into the profile form. For this example you see that you can pull through multiple reports for vaccinations through to injuries back into the Medical Profile form. The step below highlights how this looks in the actual application.