Setting up Related Events so they are accessible via a Body Diagram
Some systems are built with a lot of Related Event forms for specific body areas. In some systems up to 20 different forms are set up as Related Event fields (to be entered when an existing entry is ope) and they all display at the bottom of the Event Form. It can be time consuming to go through the forms and choose one of these related events as they are displayed in alphabetical order. Now, you can set up the Related Event Forms to appear in a body diagram. This means the Related Events that are associated with a specific body part will show when you mouse over a specific body part. To set this up you need to:
1: Choose the Related Events Selector in the form that displays the Related Events
2. Change EACH form that you want to appear IN the Related Events Body Diagram by setting up a Body Parts
Some systems have a lot of Related Event Forms set up for Assessment of specific body areas
The example here shows an Injury Event form. Ffive Event Forms have been set up as Related Events for this Form.
Now, you can set up the Related Events to appear by body part/s in a Related Events Body Diagram (as shown here)
To set up the Body Diagram, you need to go to the Advanced Properties of the Event Form that has the Related Event Forms set for it (e.g the Injury Record)
This shows how to set up the Event Form that has the Related Events appearing with it. Related Events appear when you click on save and close, or save and continue. These forms are the Event Forms that are related to this event.
In the Related Events set up, there are two additional Related Events buttons that appear. YOU MUST ONLY SET UP the Related Event Selector field in the Event Form that will have the related events
The Related Events Select is where you can choose to enter in the Related Events using the Related Events Body Diagram.
N.B. Leave the related Event Bodypart fields question blank (this is the field that needs to be set up on each of the Related Event Forms)
The Default is Normal (e.g. the Related Event Form display the Related Events alphabetically as buttons). You can select for the Related Event Forms to appear in the Related Events Body Diagram ONLY, or in the Body Diagram and also as the buttons
Related Event Selector:
Normal: The Related Events appear as buttons at the bottom of the Form
Body Diagram (If Possible): All of the related events that are set up to be entered for a specific body part will appear in the body diagram. However, if Event Forms are not set up to be entered as a Body Part (e.g. a Medications form or a consultation) these still appear as a normal button.
Both: The Body Diagram appears with Related Events set by for a specific body part, AND all of the Related Events appear as buttons as well.
These options are discussed below.
Now save the changes to the Event Form.
Next, you MUST ALSO set up EACH of the Related Event Forms INDIVIDUALLY that you want to appear for each body part.
Now, each Form that is set as a Related Event that needs to appear in the Body Diagram must be set up to appear in a body area. Each form that you want to include in the Body Diagram MUST be set up to appear as a specific body part/s.
Each form that you want to appear in the Related Events Body Diagram must be set up for a specific body part/s. In the example here, we are opening the Shoulder Assessment form. We are going to set this Assessment Form to show in the "Shoulder" body area (as shown in the image in the step below).
Click on the "Related Event Bodyparts" button to select one or multiple body areas for where you want the event form to appear
Click on the Related Events Bodyparts No Selected link. Then choose which areas you want to
Click on the Body Part/s that you want this form to be able to show in, in the Related Event Body Diagram. This example shows only the Shoulder area being selected, but you could select multiple body areas.
Each Form that you want to enable for entry using the Related Events Body Diagram must be set to a specific body part. Otherwise, it will just show as a normal Related Events button. The example here shows the Shoulder Assessment Event Form being set to Shoulder.
if you had a more generic event form that needed to appear in the shoulder, back and neck region, you could select all of those areas.
Then click the "Select" button.
Once you have selected the correct area/s, save the Event Form.
For each Event Form that you want to appear in the Related Events Body Diagram you MUST edit each Event Form and update the Related Event Body Part/s
Once you update all of your Related Events (make sure you have a list of all of the events so you can ensure you update them all) you will be able to enter in the Related Events using the Related Event Body Diagram.
In the previous steps when we set up the Related Event Selector, we selected "BOTH". The image here shows that the Related Event Body Diagram AND the Related Event Buttons appear for you to use to enter in any Related Event Data
You can enter in a Related Event by mousing over the body area and if there are any Event Forms set for this area, their name will appear. The image in the example here shows that when the Ankle is moused over, the MED 03Ankle Ax form appears. Just click on the body area (e.g. Ankle) and the Related Event for that area will appear for entry (as shown in the image in the step below).
A new Related Event appears when the Related Event button is clicked, OR when a body part is clicked
The example here shows the 03 MED Ankle Ax Event Form. It was entered by clicking on the ankle in the image in the step above. Complete the Event Information and click Save and Close.
When the Related Event is completed and Saved, the details appear under the Related Event Body Diagram, and/or the Related Event buttons
If there are multiple Related Events set up for the same body area when you click on the Body Area, you will be able to select which Related Event to Enter
The image here shows that there are two different assessments set for the Ankle Body Area. When a user clicks on the ankle area, they will then be able to select name of the Related Event that they require. E.g. they can select Ankle Ax or MED 03 Ankle Ax.
If you JUST set up the Related Events to appear using the "Body Diagram (If Possible)" the system will try and limit it to only show the Body Diagram. But, if Related Events such as Medication forms are set as Related Events these will appear as buttons.
To limit the Related Events to ONLY appear via the Related Events Body Diagram, you can set the Related Event Selector as "Body Diagram (If Possible)".
The two steps below demonstrate that the body diagram AND the buttons appear because one of the forms (the Medical Consult Form) can't be entered via a body part and it does not have a body part set up for it.
The next step shows that when the Medical Consult Form is removed as a Related Event, only the Body Diagram Appears.
An example of the Related Event Selector set as "Body Diagram (If Possible)", but one of the forms is not set to appear in the Related Event Body Diagram. The buttons still appear
An example of only the Body diagram appearing when the "Related Event Selector" is set as "Body Diagram (If Possible)". This occurred because all of the Related Events have been set with a Body Part.
If any of the Related Event fields are set to pull through as summary field back into a SOAP table, this will still work using the Related Events Body Diagram
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